Legal Administrative Assistant

Black & McDonald’s legal team is growing! If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for your career, this position is for you. The Legal Administrative Assistant is located in Scarborough and typically reports directly to the Subcontract Manager. We are looking for a candidate who is interested in working part time hours. The ideal candidate would be willing to work Monday to Friday, but we are ready to be flexible for the right person.

 

DUTIES AND RESPONSIBILITIES

  • Provide administrative support to the Legal Subcontracts group
  • Make adjustments (changes & increases) to purchase orders using JD Edwards
  • Assist with issuing of subcontract purchase orders and Change Order Management using JD Edwards
  • Scan and Post Subcontracts/Documents to Legal SharePoint Site
  • Track and update Subcontractor Certificates of Insurance
  • Assist the Director of Legal when required
  • General administrative duties as required

 

COMPETENCY REQUIREMENTS

  • Communicates Effectively
  • Continuous Learning
  • Holds Self and Others Accountable
  • Problem Solving and Innovation

 

WORK EXPERIENCE REQUIREMENTS

  • 3-5 years of experience in an administrative role
  • Experience in the construction industry is considered an asset

 

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

  • Proficient in Microsoft Word and Excel
  • Experience with Adobe is preferred
  • Strong Organization Skills
  • Excellent communication skills both written and verbal
  • Energetic and organized
  • Knowledge of JD Edwards or comparable ERP system preferred but not a necessity

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