Legal Assistant

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Reporting to the SVP & General Counsel, this Legal Assistant will be responsible for a variety of administrative tasks. This role will appeal to an outstanding problem solver who thrives in a collaborative environment.

 

MAIN RESPONSILBITIES:

 

  • Coordinate lawyer’s calendar to ensure effective and efficient use of time; arrange meetings, appointments, conferences and travel. Determine meeting preferences and ensure time conflicts are resolved in a mutually agreeable manner. Book meetings and distribute agendas and minutes
  • Demonstrate proficiency in a variety of software applications to effectively prepare information including correspondence, reports, presentations, spreadsheets, etc.
  • Develop and maintain effective office record keeping systems, administrative practices and procedures
  • Prepare and drafting various correspondence and documents
  • Prepare document briefs as required
  • Basic Paralegal task such as assisting with drafting resolutions and being actively involved in files
  • Maintain an efficient file management and bring forward system
  • File management (scanning/copying documents, saving documents in the department’s document management system and/or physical files/binders)
  • General administrative duties as required

 

KNOWLEDGE, SKILLS AND ABILITIES:

 

  • Detail oriented, with superior organizational skills and the ability to prioritize a high volume of tasks and competing priorities
  • The ability to excel in a fast-paced environment
  • Excellent communication skills, both written and oral
  • Ability to work independently as well as within a team
  • Client centered approach with the commitment to providing outstanding service
  • Ability to follow instructions and adhere to strict deadlines
  • Considerable knowledge of legal terminology
  • Knowledge of company organization, structure, business processes, etc.
  • Willingness to take on tasks as needed

 

EDUCATION & EXPERIENCE:

 

  • A minimum of 3 years’ experience as a corporate Legal Administrative Assistant
  • Successful completion of a two-year Legal Assistant diploma from a recognized institution

 

 


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