Assistant Corporate Secretary

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This role will support the development and maintenance of effective Regulatory and Corporate Governance practices. The primary focus is on the preparation of Board and Board Committee meeting agendas, minutes and other key regulatory filings and output reports.

Responsibilities

Manage the coordination of all meetings of the Rogers Bank Board of Directors and its Committees.
Coordinate Board / Board Committee meeting schedule with outside and internal directors.
Develop Board / Board Committee meeting agendas and identify matters for discussion, consent and approval.
Draft Notices of Board / Board Committee meetings and coordinate logistics on meeting day(s).
Coordinate the timely preparation of all Board / Board Committee materials to ensure a consistent format and style.
Attend all Board and Board Committee meetings to draft accurate and comprehensive minutes.
Track completion of action items arising from Board / Board Committee meetings.

Maintain The Bank’s

Corporate Minute Book and corporate records
Inventory of Contracts
Inventory of Cardholder Documents
Support senior management in maintaining accurate Board approved mandates and policies
Coordinate updates to Board approved mandates and policies.
Support senior management in ensuring consistency in format and structure of Board approved mandates and policies.
Manage the central repository of Board approved mandates and policies.
Support the General Counsel and Secretary in maintaining a strong rapport with regulatory bodies (e.g. OSFI and FCAC)
Coordinate, develop agendas and manage quarterly OSFI and FCAC meetings.
Coordinate and assist with preparation of responses to OSFI and FCAC ad-hoc requests.
Support the General Counsel and Secretary with respect to her/his responsibilities under:
Bank policies
the Bank’s Regulatory Compliance Management program

Qualifications

Post-secondary education
5 to 10 years of progressive experience in financial or legal services
Advanced knowledge of Microsoft PowerPoint, Word and Excel
Sound judgment
Ability to work effectively under tight timelines and pressure with little supervision
Strong writing and presentation skills
Strong organizational skills with the ability to prioritize and multi-task
Ability to hold information in the strictest confidence
Strong attention to detail
Diplomacy
Eagerness to learn and take on more responsibility


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