Associate University Secretary (Operations)

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Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference. 

About Us 

The University Secretariat is responsible for managing and supporting the University’s bicameral governance system in accordance with legal requirements and obligations, the University of Western Ontario Act, the bylaws and regulations of Senate and Board, and accepted best governance practices. The Secretariat also provides corporate services, including ensuring compliance with freedom of information and privacy protection and contract management. 

Responsibilities 

The Associate University Secretary (Operations) is the associate corporate secretary to the Board of Governors, associate secretary of Senate and its committees and has delegated authority to act in the University Secretary’s absence as the University Secretary’s deputy. The role is principally responsible for the organization of the work of all committees and subcommittees dealing with university-wide curriculum and academic policy matters. The incumbent vets and directs proposals through the governance process, ensuring seamless, effective decision-making; reviews, interprets and develops university policy; directs the Senate and Board annual elections processes; and advises senior management, faculty administrators, and staff on governance, policy and procedural matters. The role holds primary responsibility for managing the Secretariat’s day-to-day operations, including financial, human resource and technology related matters. The incumbent ensures that the Secretariat provides a high quality service to the leadership of the Board and the University in all matters within the unit’s purview. The office prides itself on being the “go to” office for advice and assistance on a wide range of matters and this role is essential to maintaining that goal. 

Qualifications 

Education:

  • Honors Bachelor degree
  • Masters degree or equivalent in Business, Administrative Studies, Legal Studies or related field is preferred

Experience:

  • 7 years’ experience in working with governing bodies, committees or large work groups preferably in an academic setting
  • Significant experience with university curricula development and academic policy
  • Experience in initiating, leading and implementing change and project management
  • Experience in supervising staff and managing performance
  • Experience related to web content management and web development systems (Cascade preferred)

Knowledge, Skills & Abilities:

  • Analytical and problem-solving skills to identify and analyze issues and devise solutions
  • In-depth knowledge of Senate and Board policies and understanding of bi-cameral governance preferred
  • Influential interpersonal skills that build positive and strong relationships at all levels of the organization
  • Demonstrated oral and written communication skills with an emphasis on proposal development and presentation to internal contacts up to senior management
  • Strong cognitive skills including problem analysis and decision-making
  • Demonstrated ability to work independently and achieve results
  • Ability to work in a fast-paced environment, meet tight deadlines and adapt to growth and change
  • Demonstrated coaching and mentoring skills to enable team members to achieve high-quality outcomes
  • Ability to organize and effectively manage financial and human resources needed to achieve results
  • Ability to ensure confidentiality and privacy is maintained through the appropriate retention and destruction of information
  • A well-defined sense of diplomacy including solid negotiation, facilitation, and conflict resolution skills
  • Ability to promote individual growth by encouraging others to learn new skills and develop themselves

Western Values Diversity 

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. 

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at hrhelp@uwo.ca or phone 519-661-2194. 

Please Note:
We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged.


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