Temporary Intellectual Property Coordinator

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Smart & Biggar has been at the forefront of IP and technology law for over 100 years.  We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm.  We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

Our Ottawa office is currently looking for a 1 year Temporary Intellectual Property Coordinator to join our Patent Group. In this role you will be part of our administrative team providing operational support to our patent agents and lawyers



  • Reviewing and interpreting client instructions, and taking appropriate action as required
  • Liaising with clients and the Canadian Intellectual Property Office (CIPO)
  • Reviewing and forwarding documents
  • Drafting of correspondence
  • Interacting with agents, lawyers and other team members
  • Preparing Invoices
  • Other duties may be assigned or amended as required


We are looking for candidates with:

  • Post-secondary education
  • 1-3 years of relevant work experience in the area of intellectual property law.
  • Ability to identify, analyze and recommend solutions for complex issues
  • Excellent English written/spoken skills is essential, French skills would be considered an asset
  • Excellent interpersonal and communication skills including the ability to deal directly with clients and all levels of staff
  • Excellent attention to detail, highly organized and proactive
  • Highly proficient in MS Office and ability to learn new software and technology quickly
  • Ability to manage multiple priorities and work in a fast-paced and ever-changing work environment

Located in the heart of downtown, close to transit and amenities, Smart & Biggar offers a comprehensive total rewards package including:


  • A competitive compensation structure based on transparency, clarity and fairness
  • A flexible benefits program
  • Personal days to help balance personal and professional commitments
  • Family friendly policies including a 35-hour workweek
  • Employee referral program

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our firms and the broader legal profession. We welcome application from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.


Smart & Biggar is proud to have been selected as one of Canada’s 2019 Top Small and Medium Employers. Find out why!


We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

Similar searches: Full time, Temporary, Legal Assistant, Intellectual Property Law