- Reviews Council authorities or delegated approvals relevant to assigned responsibilities.
- Takes instructions from the Director, the Practice Lead, Solicitors, Managers and Supervisors.
- Consults with enforcement staff from client divisions, Toronto Police Service and City ABC's as necessary, and obtains all relevant documents from them for assembling disclosure packages.
- Drafts and/or reviews documents, notices, agreements, correspondence, by-laws, statutory notices and Motions
- Drafts and responds to internal and external correspondence, including requests for additional disclosure.
- Investigates the status of City agreements with City Departments, outside agencies, members of the Bar and the public.
- Checks to determine if all relevant statutory requirements are addressed as they relate to assigned matters.
- Requests certified or other relevant documents from authorized signing officers of City, City ABC'S Divisions, external agencies, Courts, Tribunals or other third parties
- Processes execution of documents by outside parties including detailed review of executed and/or required documents for compliance with Prosecutions Unit requirements.
- Reports completion of matters to the appropriate City Division, agency, board or commission.
- Provides paralegal/law clerk support to solicitors on hearings or transactions.
- Liaises with other government officials working in similar fields.
- Meets/Liaises with client departments to analyze files and retrieve necessary information.
- Responds to inquiries from City Divisions, outside boards or agencies, lawyers and the public.
- Provides services as a Commissioner of Oaths to the City and the Public.
- Maintains “tickler” or “bring-forward” system with respect to disclosure requests, court filings and other aspects of prosecution matters, and provides periodic file status reports.
- Develops and maintains indices and databases.
- Participates in documenting and introducing new disclosure and case management policies and procedures in the client and Legal Services Division, including appropriate client training as required.
- Drafts, files, serves and processes court documents
- Processes by-laws for street alterations and dedications.
- Prepares affidavits for Prosecutions.
- Files and distributes documents.
- Prepares cases relating to violation of municipal by-laws or provincial statutes to Justices of the Peace.
- Secures certified copies of by-laws and maintains inventory.
- Requests compliance updates from relevant enforcement agencies
- Assembles and redacts disclosure received from enforcement agencies and assembles legal filings and court documents as required.
- Assists in gathering information from various sources regarding audio, video and written disclosure, including telephone and e-mail follow-ups.
- Reviews prosecution files for disclosure documents, including audio and video disclosure, correspondence, by-laws and statutes as required and requests any missing documentation or other disclosure items.
- Communicates directly with defendants, court agents, and counsel in order to receive completed disclosure requests.
- Requests copies of transcripts of court proceedings.
Your application must describe your qualifications as they relate to:
- Successful completion of a two (2) year Legal Administration, Law Clerk or Paralegal post-secondary program and/or combination of education and experience.
- Experience in preparing, maintaining and organizing files for Prosecutions or Litigation.
You must also have:
- Proficiency in utilizing a variety of software programs including Word, Excel and databases.
- Must be willing to work overtime as necessary.
- Must be willing to work out of various POA Court locations when necessary.
- Excellent written and oral communication skills and the ability to communicate with all levels of staff, the public and external agencies.
- Ability to handle confidential and sensitive information with discretion and tact
- Ability to handle large volume of different files in an organized manner.
- Ability to deal courteously and tactfully with the public, staff and private sector lawyers.
- Ability to plan, organize and manage work independently with minimal supervision.
Equity, Diversity and Inclusion:The City of Toronto is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve.
If you are an individual who requires accommodation to apply to this position, due to disability under the Ontario Human Rights Code, please email us at email@example.com, quoting job ID #2331701 and the job title. The City is committed to providing Code-protected accommodation throughout its hiring process. Please visit Hiring Policies and Statements for further details.