Law Clerk

Save
You need to sign in or
create an account to save a job.

Major Responsibilities:

  • Reviews Council authorities or delegated approvals relevant to assigned responsibilities.
  • Takes instructions from the Director, the Practice Lead, Solicitors, Managers and Supervisors.
  • Consults with enforcement staff from client divisions, Toronto Police Service and City ABC's as necessary, and obtains all relevant documents from them for assembling disclosure packages.
  • Drafts and/or reviews documents, notices, agreements, correspondence, by-laws, statutory notices and Motions
  • Drafts and responds to internal and external correspondence, including requests for additional disclosure.
  • Investigates the status of City agreements with City Departments, outside agencies, members of the Bar and the public.
  • Checks to determine if all relevant statutory requirements are addressed as they relate to assigned matters.
  • Requests certified or other relevant documents from authorized signing officers of City, City ABC'S Divisions, external agencies, Courts, Tribunals or other third parties
  • Processes execution of documents by outside parties including detailed review of executed and/or required documents for compliance with Prosecutions Unit requirements.
  • Reports completion of matters to the appropriate City Division, agency, board or commission.
  • Provides paralegal/law clerk support to solicitors on hearings or transactions.
  • Liaises with other government officials working in similar fields.
  • Meets/Liaises with client departments to analyze files and retrieve necessary information.
  • Responds to inquiries from City Divisions, outside boards or agencies, lawyers and the public.
  • Provides services as a Commissioner of Oaths to the City and the Public.
  • Maintains “tickler” or “bring-forward” system with respect to disclosure requests, court filings and other aspects of prosecution matters, and provides periodic file status reports.
  • Develops and maintains indices and databases.
  • Participates in documenting and introducing new disclosure and case management policies and procedures in the client and Legal Services Division, including appropriate client training as required.
  • Drafts, files, serves and processes court documents
  • Processes by-laws for street alterations and dedications.
  • Prepares affidavits for Prosecutions.
  • Files and distributes documents.
  • Prepares cases relating to violation of municipal by-laws or provincial statutes to Justices of the Peace.
  • Secures certified copies of by-laws and maintains inventory.
  • Requests compliance updates from relevant enforcement agencies
  • Assembles and redacts disclosure received from enforcement agencies and assembles legal filings and court documents as required.
  • Assists in gathering information from various sources regarding audio, video and written disclosure, including telephone and e-mail follow-ups.
  • Reviews prosecution files for disclosure documents, including audio and video disclosure, correspondence, by-laws and statutes as required and requests any missing documentation or other disclosure items.
  • Communicates directly with defendants, court agents, and counsel in order to receive completed disclosure requests.
  • Requests copies of transcripts of court proceedings.

 

Key Qualifications:

 

Your application must describe your qualifications as they relate to:

  1. Successful completion of a two (2) year Legal Administration, Law Clerk or Paralegal post-secondary program and/or combination of education and experience.
  2. Experience in preparing, maintaining and organizing files for Prosecutions or Litigation.

You must also have:

  • Proficiency in utilizing a variety of software programs including Word, Excel and databases. 
  • Must be willing to work overtime as necessary.
  • Must be willing to work out of various POA Court locations when necessary.
  • Excellent written and oral communication skills and the ability to communicate with all levels of staff, the public and external agencies.
  • Ability to handle confidential and sensitive information with discretion and tact
  • Ability to handle large volume of different files in an organized manner.
  • Ability to deal courteously and tactfully with the public, staff and private sector lawyers.
  • Ability to plan, organize and manage work independently with minimal supervision.

 

 

Equity, Diversity and Inclusion:The City of Toronto is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve.

 

Accommodation:  

 

If you are an individual who requires accommodation to apply to this position, due to disability under the Ontario Human Rights Code, please email us at accommodationforapplication@toronto.ca, quoting job ID #2331701 and the job title.  The City is committed to providing Code-protected accommodation throughout its hiring process. Please visit Hiring Policies and Statements for further details.


Similar searches: Full time, Law Clerk, Legal Administrative Assistant, Paralegal