Law Clerk

Apotex is a proudly Canadian, global pharmaceutical company that produces high-quality, affordable medicines (both generic and innovative pharmaceuticals) for patients around the world. We are the 7th largest generic pharmaceutical company globally with more than 12,000 employees and estimated sales of approximately $3 billion. Our fully integrated operation is comprised of four lines of business: Global Generics; Apobiologix; Global Active Pharmaceutical Ingredients (API); and ApoPharma (Innovative Products). With our worldwide manufacturing sites, Apotex can produce up to 24 billion dosages per year. We produce 300 medicines in 4,000 dosages and formats that are exported to 115 countries. Apotex will spend $2 billion over the next 10 years on research and development.


Job Summary

Under the supervision of the Manager, Legal Operations, the Law Clerk provides paralegal support to the Legal Department as it relates to corporate governance, litigation, corporate/commercial and regulatory  matters.  The Law Clerk provides ongoing support to the Manager, Legal Operations and others as directedon departmental initiatives and strategic projects, including compliance programs and contract management, as needed/required.

Job Responsibilities

Corporate Governance

  • Performs and/or supports corporate secretarial activities relating to all legal entities including minute books, resolutions, directors and officers, authorized signatories and powers of attorney
  • Maintains and/or supports  corporate database (G.E.M.S.) for corporate documents/information related to all legal entities
  • Performs and/or supports drafting/reviewing corporate documents including contracts, reports and filings
  • Acts as Notary Public for Apotex Inc. and its affiliates, if/as needed/required
  • Performs and/or supports notarization and legalization of corporate, commercial, regulatory documents


  • Performs and/or supports drafting/reviewing commercial and regulatory documents/contractsincluding CDAs, PVAs, QAAs, POAs, LOAs, LOIs and indirect procurement agreements
  • Performs and/or supports ATI process/internal controls, document review/production and tracking/reporting
  • Maintains standard form agreements

Litigation/e-Discovery Management

  • Accepts service of legal documents, if/as needed/required
  • Performs and/or supports activities relating to litigation holds, document production, metrics and reporting
  • Maintains and/or supports litigation summary database
  • Liaises with destruction team ensuring documents/samples are adequately preserved/protected for litigation
  • Supports Planet Data and Syncplicity site ensuring required data saved to platform as needed/required
  • Uses e-Discovery tools/software and or/oversees process to support data search as needed/required


  • Works as a member of a team to achieve all outcomes
  • Performs all work in support of our Corporate Values of Collaboration, Courage, Perseverance, Passion
  • Demonstrates strong and visible support of our Values
  • Performs all work in accordance with all established regulatory and compliance and safety requirements
  • All other duties as assigned
Job Requirements


  • Law Clerk Diploma, or other legal education/training equivalent
  • Institute of Law Clerks of Ontario Certificate

Knowledge, Skills and Abilities

  • Member of the Insitute of Law Clerks of Ontario
  • Able to maintain stable and effective work performace while meeting deadlines in a pressured environment
  • Effective team player who facilitates accomplishment of team goals but also able to work independently
  • Writes clearly and concisely in various communication settings and styles.  Can get message across to desired effect (written and verbal). Practices attentive and active listening.  Follows instructions and guidelines
  • Pro-actively seeks solutions to problems before being asked or directed. Prepares documentation accurately, paying attention to detail and managing workload in deadline oriented environment
  • Ability to co-ordinate efforts with professionals and clients in efficient, effective and timely manner.  Is dedicated to meeting expectations and requirements of internal and external customers.  Establishes and maintains effective relationships with customers gaining their trust and respect.  Looks for creative and proactive and ways to provide and improve service.  Considers the impact on the customer when carrying out own job responsibilities
  • Is personally committed to and actively works to continuously improve.  Adjusts approach dependent on different situations and audiences.  Intuitive on the need to change personal and interpersonal behaviour.  Seeks feedback.  Works on compensating where improvement needed.  Receptive to and acts on constructive feedback
  • Possesses the functional and technical knowledge and skills required for the job.  Work is consistently accurate, complete and thorough
  • Understands and applies all GMPs, GLPs, GCPs, SODs, SODs.  Trained on all relevant GMP and OSHA requirements.  Works in a compliant manner and adheres to all established safety and regulatory standards.  Has read all identified SWPs and SODs applicable to assigned responsibilities.  Applies company policies in an appropriate manner
  • Works effectively with all company personnel and outside contracts to achieve common goals.  Represents own interests and opinions while being fair to others.  Is seen as a team player and is co-operative.  Seeks the input of fellow team members and encourages participation.  Solves problems with others with minimal disruption.  Uses diplomacy, tact, discretion and confidentiality
  • Experience/knowledge of
    • technology, contract management, litigation, e-billing, privacy/compliance
    • e-billing/matter management software (Legal Tracker), contract lifecycle management software (ARIBA) and legal entity management software (G.E.M.S.)
    • Canadian corporate governance
  • Canadian civil procedure / litigation including discovery
  • Excellent critical thinking and ability to manage large projects
  • Strong attention to detail skills


  • 5-10 years of experience as a law clerk, legal assistant or related legal services working in both a corporate law department and/or or law firm environment with particular emphasis on corporate/commercial and regulatory experience. Experience working with a large multi-national corporate environment is an asset




At Apotex, we are committed to fostering an inclusive, accessible work environment, where all employees feel valued, respected and supported.
Apotex offers accommodation for applicants with disabilities as part of its recruitment process. If you are contacted to arrange for an interview or testing, please advise us if you require an accommodation.

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